Forecast
Know expected trade
Sales forecasts and actuals set the shape of the week.
Hospitality operational control software
Know your labour cost before you publish the rota.
Forecast sales. Plan labour. Protect profit.
Know what will happen before it happens, then publish with confidence.
Forecast sales
Start with expected trade.
Plan labour
Shape cover by demand.
Protect profit
Check wage % before publish.
Working with a handful of independent venues. Founder-led onboarding and a trial period are available.
Built by a hospitality operator
Working with independent venues
Founder-led onboarding
Trial period available
The weekly operating loop
Rota
Plan labour around demand
Managers build shifts with wage %, cover, and rota cost visible.
Team
Keep staff changes controlled
Availability, time off, offers, swaps, and clocking stay connected.
Payroll
Review signed-off labour
Actual hours and exceptions are checked before payroll readiness.
Compliance
Spot employment health risk
Working patterns, missing setup, and approval gaps are surfaced early.
What operators keep telling us
"I've looked at rota software before, but it didn't fit how we work."
"It felt like more effort than it was worth."
"The rota isn't the hard bit. The hard bit is knowing what labour should look like."
Most systems help you publish a rota. RotaSmart helps you decide what it should be.
Traditional rota software
- Build rotas
- Publish shifts
- Manage availability
RotaSmart
- Forecast sales
- Plan labour demand
- Show wage percentage
- Highlight pressure points
- Build rotas around demand
- Publish shifts
See what a small wage % improvement could be worth
Indicative model for one site.
Estimated annual impact
£7,822/year
Labour saving£6,500/year
Manager-time saving£1,322/year
Estimated annual impact£7,822/year
Indicative only. Review your real numbers in the walkthrough.
See next week's forecast before you schedule staff
Predict demand before shifts are placed.
Demand, wage %, cover gaps and rota targets in one view.
Callout
Expected trade
Callout
Required labour hours
Callout
Coverage gaps
Callout
Wage % pressure
Built with independent operators, not imposed on them
Why RotaSmart Exists
Decide the rota before you publish it.
The questions that matter
How busy will next week be?
How many staff do I really need?
What will my wage percentage be?
Will this rota make money?
Built by a hospitality operator.
Matt Warwick
Founder, RotaSmart
Built by a hospitality operator who ran an award-winning Suffolk pub.
Direct founder support for early operatorsEarly operators get
Founder-led setup
Weekly review
Direct feedback loop
Demand before rota
Know the week before you build the rota.
Sales forecast before shifts.
Wage % pressure shown early.
Actuals update the plan.
Forecast week view
Actuals updating
Expected trade
£13,250
Required labour hours
254 hrs
Wage % pressure
24.6%
Variance tracked
Actuals shown
Demand shaped from forecast
12:00
Lunch
17:00
Build
20:00
Peak
How RotaSmart plans the week
01
Forecast demand
Expected sales and known events.
02
Plan labour
Hours, roles and wage %.
03
Build rota
Shifts with cover and cost in view.
04
Improve profit
Adjust before publish.
Then turn the labour plan into the rota
Build the rota around demand, cost, and wage percentage.
Forecast first. Publish second.
Built for venues where trade changes week by week
Questions busy operators ask
I already use Excel. Why change?
Excel can hold a rota, but it does not connect forecast sales, labour demand and wage %.
What if rota software has not worked for us before?
RotaSmart starts before the rota, connecting forecasts, labour plans and wage % before shifts are published.
Will this create more admin?
No, it replaces spreadsheet checks, cost calculations and message chasing.
Does RotaSmart replace payroll or EPOS?
No, RotaSmart sits alongside payroll and EPOS.
Is this useful if my rota is fixed every week?
Absolutely. Even with a static rota, RotaSmart forecasts trade and shows wage % so you can validate staffing and make small, profitable adjustments.
How accurate are the forecasts?
Forecasts improve as actual trading data builds, with variance visible before shifts are published.
Bring your real week
Review your forecast, labour plan and wage %.
Your forecast
Your labour plan
Your wage %